The International Partnership on Religion and Sustainable Development (PaRD) is hosted by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. GIZ attaches great importance to responsible and transparent management of personal data.
Below we provide users with information as to
- who they can contact at GIZ on the subject of data protection
- what data is processed when they visit the PaRD website
- what data is processed when users contact us, subscribe to newsletters or press releases or use other PaRD online services
- how they can opt out of the storage of data
- what rights they have with respect to us
1. Data controller and data protection officer
Data processing is the responsibility of the International Partnership on Religion and Sustainable Development (PaRD) at the Sector Programme Religion and Development, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
Friedrich-Ebert-Allee 32 + 36, 53113 Bonn, Germany
Dag-Hammarskjöld-Weg 1–5, 65760 Eschborn, Germany
Please contact GIZ’s data protection officer if you have questions specifically about how your data are protected: firstname.lastname@example.org
2. Information on the collection of personal data
PaRD processes personal data exclusively in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG).
Personal data are, for example, name, address, email addresses and user behaviour.
PaRD only processes personal data to the extent necessary. Which data is required and processed for which purpose and on what basis is largely determined by the type of service you use or the purpose for which the data is required.
2.2 Collection of personal data when visiting our website
When visiting the PaRD website, the browser used automatically transmits data that is saved in a log file. PaRD itself processes only the data that is technically required in order to display the website correctly and to ensure its stability and security.
Each time the website is accessed, the data stored includes, but is not limited to, the page that is viewed, the IP address of the accessing device, the page from which the user was
redirected, as well as the date and time of access. A detailed list of the data stored is shown below.
The date on which the activity occurred.
The time, in coordinated universal time (UTC), at which the activity occurred.
The requested action, for example, a GET method.
The name of the authenticated user who accessed your server. Anonymous users are indicated by a hyphen.
Client IP address
The IP address of the client that made the request.
The browser type that the client used.
The site that the user last visited. This site provided a link to the current site.
The HTTP status code.
The length of time that the action took, in milliseconds.
Size of Server response in Bytes
Domain the client selected
The data in the log file is deleted after 14 days.
Further information on data storage and transfer
PaRD is obliged to store the data beyond the time of the visit in order to ensure protection against attacks against PaRD’s internet infrastructure and federal communications technology (legal basis: Article 6 (1) e GDPR in conjunction with Section 5 of the German Act on the Federal Office for Information Security (BSIG). In the event of attacks on communications technology, this data is analysed and used to initiate legal and criminal action.
Data that is logged when accessing the PaRD website is only transferred to third parties if there is a legal obligation to do so or if the transfer is necessary for legal or criminal prosecution in the event of attacks on federal communications technology. Data will not be passed on in any other cases. This data is not merged with other data sources at PaRD.
When you visit the PaRD website, small text files known as ‘cookies’ are stored on your computer. They are used to make the online presence more user-friendly and effective overall. Cookies cannot run programs or infect your computer with viruses.
For statistical purposes PaRD uses "Matomo" (formerly "Piwik") on this website. Matomo is an open source web analysis tool. Matomo does not transfer any data to servers outside the control of PaRD.
Matomo uses so-called "cookies". Cookies are text files that are saved on your computer and enable PaRD to analyse how its website is used. The information provided by the cookie is transferred to PaRD server and saved there, to enable us to analyse user behaviour. Your IP address will be immediately anonymised; users are thus anonymous. The information generated by the cookie regarding how you use the website will not be passed on to third parties.
PaRD sees this analysis as an integral part of its online service. This information helps to consistently improve the website and optimise it according to user needs.
You can adjust your browser settings to disable cookies. This might, however, mean that you are not able to use all of the website’s functions.
You can decide here whether or not a web analysis cookie may be stored in your browser, to enable PaRD to gather and analyse statistical data.
If you decide against this, click on the link below to store the Matomo deactivation cookie in your browser.
3. Processing of personal data when contacting us
When users contact us, the data provided is processed in order to be able to respond to the enquiry. The following contact options are available:
- Contact form
3.1 Contact form
A form is provided on the PaRD website to enable you to contact us electronically. When you use the contact form, we process your title, family and given names, email address and, where appropriate, your postal address and additional personal data provided in the enquiry. Providing the postal address is optional and allows, if desired, a reply to the enquiry by post. The processing is based on consent in accordance with Article 6 (1) a GDPR and for the purpose of processing your request.
By activating the checkbox and submitting the contact form, the user agrees to the transmission and storage of his or her personal data. It is possible to cancel the process of filling out the contact form at any time. Data is only transmitted if the form is sent.
An SSL-encrypted connection is used to transmit the data to PaRD.
3.2 Contact by email
Alternatively, it is possible to contact PaRD via the email addresses provided. In this case, at least the email address but also any other personal user data transmitted with the email (e.g. family and given name, address) as well as the information contained in the email are stored solely for the purpose of contacting the user and processing the request.
The legal basis for the processing of data in connection with email communication is Article 6 (1) e GDPR.
3.3 Contact by letter
When contacting us by letter, the personal data transmitted (e.g. family and given name, address) and the information contained in the letter is stored for the purpose of establishing contact and processing the enquiry.
The legal basis for the processing of data in connection with communication by letter is Article 6 (1) e GDPR.
3.4 Contact by phone
When contacting us by phone, personal data will be processed to the extent necessary in order to handle the enquiry.
The legal basis for the processing of data in connection with communication by phone is Article 6 (1) e GDPR.
4. Provision of information
On the PaRD website it is possible to subscribe to a newsletter. Personal data is processed depending on the way in which information is provided.
Personal data is used for the purpose of processing the subscription to each respective newsletter. The data is processed and used exclusively for sending the newsletter.
After entering the email address, users receive an email containing a link for confirming the authenticity of the address and the subscription (‘double opt-in’). If users do not confirm the registration by clicking on the link contained in the email, the data is deleted immediately.
The legal basis for the processing of data in connection with the dispatch of newsletters is their consent in accordance with Article 6 (1) a GDPR.
The newsletter subscription can be cancelled at any time. If the subscription is cancelled, all personal data is deleted from our database.
For the distribution of the newsletter, PaRD uses the tool Cleverreach. Here, the list of participants is saved with name and e-mail address for regular distribution of the newsletters and invites. Once a member wants to unsubscribe from the newsletter, we cancel all the data (name and e-mail address) from the distribution list. As long as the reader is subscribed to the newsletter, the data will be saved in the Cleverreach database. For our statistics, we use the Cleverreach tracking measures to see how many people and who opened the newsletter. You have the right to get all the information on what is happening with your personal data here and can demand deletion anytime.
5. Login for PaRD members
For the membership application for PaRD, the user needs to register on the website with name and e-mail address to fill in the membership application form with important information on the respective organisation applying for the membership (Staff, Budget, Project examples, geographic and thematic areas of work). The information is saved in our website backend and is being shared in an Excel list with our PaRD Steering Group and Membership Subcommittee, since they decide if the organiation meets the necessary criteria to become a PaRD member. Once accepted as a member, the user can log in on the PaRD website and gets access to a Forum for Members, can upload publications and edit the profile of the respective organisation. The legal basis for the processing of data in connection with the registration is the consent of the usere’s (Art. 6 (1) a) GDPR).
All information on your organisation with the respective data you filled in during the membership application are stored internally in the PaRD Secretariat team and the website backend. You have the right to get all the information on what is happening with your personal data here and can demand deletion anytime.
6. Processing of personal data in connection with social network use
On its website, PaRD invites users to visit its presence on social networking sites and platforms including, but not limited to Twitter and Youtube.
These online presences are operated in order to interact with the users that are active on these sites and platforms and to inform them about projects and services. By clicking on a social network’s logo, the user is redirected to the PaRD presence on the respective network.
When users visit the platforms, personal data is collected, used and stored by the operators of the respective social network, but not by PaRD. This is also the case even if the users themselves do not have an account with the respective social network.
The individual data processing operations and their scope differ depending on the operator of the respective social network. PaRD has no influence on the collection of data or its further use by the social network operators. We are not fully aware of the extent to which, where and for how long the data is stored; to what extent the networks comply with existing obligations regarding erasure; what analyses are conducted and links established with the data; and to whom the data is disclosed.
PaRD on social media
7. Disclosure to third parties
PaRD does not pass on personal data to third parties unless it is legally obliged or entitled to do so by law.
8. Transfer of data to countries outside Germany
PaRD does not transfer personal data to third countries. When using social media, the privacy policies of the respective providers apply.
9. Duration of data retention
User data will not be kept any longer than is necessary for the purpose for which it is processed or as required by law.
10. IT security of user data
PaRD accords great importance to protecting personal data. For this reason, technical and organisational security measures ensure that data is protected against accidental and intentional manipulation and unintended erasure as well as unauthorised access. These measures are updated accordingly based on technical developments and adapted continuously in line with the risks.
11. Reference to user rights
Visitors to the PaRD website have the right
- To obtain information about their data stored by us (Article 15 GDPR)
- To have their data stored by us rectified (Article 16 GDPR)
- To have their data stored by us erased (Article 17 GDPR)
- To obtain restriction of processing of their data stored by us (Article 18 GDPR)
- To object to the storage of their data if personal data are processed on the basis of the first sentence of Article 6 (1) 1 f and e GDPR (Article 21 GDPR)
- To receive their personal data in a commonly used and machine-readable format from the controller such that they can be potentially transmitted to another controller (right to data portability, Article 20 GDPR)
- To withdraw their consent to the extent that the data has been processed on the basis of consent (Article 6 (1) a GDPR). The lawfulness of the processing on the basis of the consent given remains unaffected until receipt of the withdrawal.
Users also have the right in accordance with Article 77 GDPR to lodge a complaint with the competent data protection supervisory authority. The competent authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).
Last updated: 19 October 2021